Data Protection Notice Deer Park Golf Club 


This notice will explain to you how Deer Park Ladies Golf Club processes member’s personal data so as to comply with data protection legislation. 

Deer Park Ladies Golf Club, a golf club registered with Golf Ireland, is the data controller of its members data. 

Definitions. 

Data Controller - A data controller is a person, company, or other body that determines the purpose and means of personal data processing. 

Processing - Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 

Personal Data - Personal data is any information that relates to an identified or identifiable living individual. 

What Personal Data do we collect? 

As a member of Deer Park Ladies Golf Club, you will have provided to us the following personal data; 

  • • Your full name 
  • • Your home address 
  • • Your phone number(s) 
  • • Your email address 
  • • Your signature 
  • • Any relevant health conditions. 


You may use our club email address to provide, at your choice, any other personal data that you have deemed necessary or useful for us to know. Such personal data may have been submitted to us, unsolicited, by you and include GDPR Article 9 or 10 special category data. 

Why do we collect your personal data? 

Your personal data is collected and processed for the purpose of providing efficient services to facilitate the aims of the club, namely in relation to the playing of golf and associated social occasions. Examples of this are; 

  • • To keep a register of current members 
  • • To keep a register of the current officers and committee of the club 
  • • To keep you informed of any planned events or changes in the club timetable 
  • • To keep a record of your scores in competition 
  • • To keep a record of your handicap 
  • • To record the distribution of prizes given out at competitions 
  • • To record any payments you make to the club 
  • • To inform you of annual subscriptions due and issue receipts 
  • • To inform you of the committee meetings and the AGM, including minutes and decisions 
  • • To send you a club newsletter 

This list is not exhaustive and is indicative of the fact that the club will limit its processing of your personal data for the sole purpose of facilitating the playing of golf and any associated social interaction between members. 

Who will we share your personal data with? 

SeSuas IT provide the club with a texting service. They have been provided with members mobile phone numbers. They are processing your personal data under our instructions. 

The Club circulates a newsletter and emails using Clubv1. We have access to members email addresses and use them to update members on matters relating to the club.

In order to ensure your access to the full facilities of the Deer Park Golf (WSHI Unlimited) we may share limited personal data, emails and names, with the owners of Deer Park Golf (WSHI Unlimited). 

Your personal data will not be passed on to any other third parties unless you have previously agreed to, told us to do so, or we are required to do so by law or a court order. 

If you are an Officer or member of the Committee your name will be displayed on our website to ensure members, and other relevant interested parties, know which of our members carries out what function within the club. We also provide a link to members names and phone numbers. Members can have their names & numbers removed from this link at any stage by contacting a member of the committee.

Third party sites which our members use such as Clubnet are independent and separate data controllers. 

What is lawful basis for us processing your personal information? 

The lawful basis of the processing of your data will be, in the main, based on our contractual obligation to you as a subscribing Deer Park Ladies Golf Club member to facilitate the playing of golf, associated social activity and the necessary administrative work in order to enable that. GDPR Article 6.1 (b) 

For information that you have decided, unsolicited, to provide to us by email, the lawful basis of the processing will be consent. GDPR Article 6.1 (a) 

In the case of any accidents or medical emergencies that may occur related to club activities we may need to process your personal data in order to prevent harm to you or another person. The lawful basis of this processing will be ‘vital interest’. GDPR Article 6.1 (d) 

We may need to process your personal data in order to comply with a legal obligation, for instance in the event law enforcement or revenue requiring personal data on a member or, for example, more recently where the HSE seek contact tracing details. GDPR Article 6.1(c) 

In the future we could, for instance, send you information in relation to golf, which is not strictly necessary to meet our obligation in our performance of a contract with you, but which we believe you may find interesting or relevant to you. In this case the lawful basis for the processing will be GDPR Article 6.1 (f) 

How long will we retain your personal information? 

Your personal data will be retained for a period of a minimum of three years after you are no longer a member of the club. Members, and ex members, can request at any time the deletion of their personal data and we will assess whether we are holding any data surplus to our contractual obligations to you, and in accordance with any other legal requirements we are subject to. 

What are your data protection rights? 

Under new data protection legislation, you have enhanced rights. You have the right to request from us; 

  • • Access to, and the correction or deletion of your data. 
  • • The restriction of the processing of your personal data 
  • • You can object in general to the processing. 
  • • You also have the right to have your data transferred to another organisation or person in a format that they will be able to easily access and understand. 

Who do I contact if I want to exercise my data subjects’ rights or I have any questions in relation to my personal data? 

Deer Park Ladies Golf Club data protection advisor is Cillian Mac Giollarnath of The Data Protectors. He can be contacted via email on cillianmacgill@protonmail.com if you would like to discuss, or give instruction on, our processing of your personal data. 

What do I do if I want to appeal or object to Deer Park Ladies Golf Club processing of my personal data? 

If you are not satisfied with the way we manage your personal data you have the right to lodge a complaint with the Data Protection Commission. They can be reached on LoCall 1890 25 22 31 or though their website www.dataprotection.ie 

Updated March 2023